Business Assistant - German speaking ( REF5199N)

Responsibilities

• Provide comprehensive business support and executive assistance, including general, confidential, and extensive administrative tasks in both German and English
• Maintain and manage the executive calendar, including scheduling, prioritization, and monitoring of deadlines
• Scan, pre‑sort, and prioritize incoming emails; respond to administrative inquiries or forward them to the appropriate person
• Organize and coordinate international appointments, deadlines, and meetings — including with customers
• Prepare meetings by collecting required input, documents, and background information
• Take minutes, prepare reports, track action items, and follow up on open tasks
• Create professional slide decks and documents in both English and German
• Manage the reservation of meeting rooms (site‑specific bookings)
• Coordinate business travel, including planning, booking, and processing travel expense claims
• Handle internal and external correspondence in a professional and timely manner
• Support with special orders (e.g., devices, mobile phones, licenses), approvals, inventory management, certificates, and building access — partly in cooperation with central functions
• Create CCMs (customer visit reports)
• Advise leadership on organizational and administrative matters
• Ensure smooth office organization and handle general administrative duties
• Maintain a proactive, service-oriented approach to supporting leadership and team activities