Executive Assistant (Operations / Executive Assistance) - A356

This role exists to serve as a true operational partner to a founder whose time and attention are the primary bottlenecks to growth. As the Executive Assistant, you will take ownership of communication, scheduling, travel coordination, and follow-up systems, ensuring nothing falls through the cracks.

The role is highly autonomous, requiring someone who can operate without rigid processes and instead build systems from scratch. You will act as a proactive co-pilot—anticipating needs, managing priorities, and driving organization across multiple initiatives.

This position is ideal for someone who thrives in ambiguity, enjoys problem-solving, and is energized by working closely with a founder in a mission-driven environment.

Core Responsibilities include Inbox Management & Communications, Strategic Scheduling & Calendar Management, Travel Coordination, Follow-Ups, Meeting Ops & CRM Hygiene, Accountability & Operations Support.

Must-Haves (Required): 3+ years of experience in an Executive Assistant or similar operational role; Excellent written English communication; Strong organizational and prioritization skills; Proactive mindset; Familiarity with AI tools; High level of discretion.

Nice-to-Haves: Experience supporting a founder or solo operator; startup or fast-paced environments; familiarity with Superhuman, Replit, Squarespace.

Tools Proficiency: Google Workspace, Gmail, Google Calendar; Nice-to-Haves: Superhuman, ChatGPT, Claude, Perplexity, Replit, Squarespace, Kinflow.

Compensation: Competitive Salary based on experience.

Remote Work: Fully remote—work from anywhere.

Our Recruitment Process: 1. Application 2. Screening 3. Skills Assessment 4. Topgrading Interview 5. Client Interview 6. Job Offer 7. Client Onboarding.

Ready to Join Us? If you’re empathetic, organized, and passionate about improving patient experiences through operational excellence, this role is for you. Apply now to help make specialized healthcare more accessible to patients across the U.S.