Proposal Coordinator

Overview

The Proposal Coordinator is responsible for supporting the end-to-end proposal development process, ensuring high-quality, compliant, and timely responses to Requests for Proposal (RFPs). This role requires strong organizational, communication, and documentation skills, along with proficiency in MS Office tools and a working understanding of modern technologies such as cloud platforms, AI tools, and basic programming concepts.

Key Responsibilities

RFP Coordination & Compliance

• Review and ensure compliance with RFP (Request for Proposal) requirements.
• Manage and track proposal timelines, deliverables, and submission deadlines.
• Fill out required forms and documentation (e.g., W9 and other compliance documents).
• Coordinate with internal stakeholders to gather required inputs and ensure completeness.

Proposal Development

• Create and format RFP responses using organizational templates (e.g., Highstreet template).
• Compile, edit, and structure content from multiple contributors.
• Ensure consistency, clarity, and professional presentation of all proposal documents.
• Submit completed proposals as per client requirements and guidelines.

Content & Documentation Support

• Maintain and enhance boilerplate content for reuse in proposals.
• Assist in developing and formatting sales presentations using PowerPoint.
• Support documentation efforts, including writing and editing standard response content.

Required Skills

• Proficiency in Microsoft Office Suite required.
• Strong written English and verbal communication skills.
• Excellent organizational and time management abilities.
• Attention to detail and ability to manage multiple deadlines.
• Proofreading Skills (grammar, spelling, voice, tense, etc.) and formatting documents, tables, and graphics in Word.
• Adobe Acrobat to create and combine PDF files.

Good-to-Have Skills

• Familiarity with Cloud technologies and digital platforms.
• Exposure to AI tools for content generation, formatting, or productivity.
• Understanding of Oracle systems or enterprise applications.