We’re looking for a Senior Executive Assistant to provide high-impact support to our Chief Legal Officer. This role goes well beyond traditional calendar and inbox management, you’ll serve as a strategic partner to your executive, owning complex operational workflows, driving cross-functional coordination, and ensuring the legal department runs smoothly behind the scenes.

This is a full-time, hybrid position 2 days per week in our Denver, CO, Oakland, CA or NYC, NY offices. Our hybrid work model offers a blend of remote flexibility and in-person collaboration, including two days in the office each week to connect and build as a team.

What You’ll Do Executive Support

Calendar Management: Keep the CLO’s calendar organized and conflict-free. Field and prioritize scheduling requests in alignment with executive priorities, adapting swiftly to changing circumstances.
Meeting Support: Schedule meetings, prepare agendas and briefing materials, and take notes with actionable summaries.
Travel Logistics: Coordinate complex domestic and international travel, including flights, accommodations, ground transportation, and travel documentation, with attention to preferences, policies, and cost-efficiency.
Inbox Management: Triage and organize email inboxes, draft responses, and surface priority items on behalf of the CLO.

Departmental Support

Document Creation & Editing: Draft, edit, and enhance documents and presentations with clear language and visual appeal.
Expense Reporting: Manage expense submissions, prompt timely receipt gathering from the CLO, and submit reports accurately and on time.
Internal Communications: Draft correspondence, team announcements, and Slack messages on behalf of Legal leadership.
Ad Hoc Tasks: Handle one-off administrative requests such as document retrieval, research, meeting setup, and presentation preparation.

Project & Program Management

Task and Workflow Management: Use task management tools to track follow-ups, share updates, and keep work flowing across executive priorities.
Legal Operations Partnership: Support cross-functional projects such as process improvements and operational tracking in coordination with Legal Ops.
SOPs and Playbooks: Create and maintain standard operating procedures and playbooks for repeatable processes to ensure continuity and scalability.

Team & Culture Building

Offsites and Events: Plan and execute department-wide offsites and events end-to-end, including venue sourcing, contract negotiation, agendas, travel, meals, logistics, and on-the-ground coordination.
Team Engagement: Organize team events, gifting moments, and employee recognition initiatives that foster connection and positivity within the Legal org.
All-Hands Production: Own and produce monthly Legal All-Hands meetings, including agenda creation, deck management, host recruitment, and post-meeting recaps.
Culture Champion: Monitor organizational health, surface engagement issues, and coordinate milestone celebrations.

Skills We’re Looking For

7+ years of experience supporting C-suite or VP-level executives, preferably in a high-growth tech environment
Strong project management instincts—you build systems, document processes, and think about scalability without being asked
Excellent written communication skills, including experience drafting executive correspondence and internal comms
Demonstrated comfort with ambiguity and a bias toward action; you figure things out and propose solutions rather than waiting for direction
Familiarity with AI tools and a willingness to adopt new technologies to improve workflows and efficiency

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