THE ROLE\n\nAs an Executive Assistant at InPost Group, you will be a trusted partner to one of our Group C-suite leaders. You will manage complex schedules across time zones, handle financial and operational administration end to end, coordinate strategic events, and support high-priority projects. You will be the person who makes things happen - reliably, and always one step ahead.\n\nWHAT YOU'LL DO\n\nExecutive Agenda & Priorities\n* Act as the operational backbone for your executive - managing a complex, multi-timezone agenda with the judgement to protect their time and focus on what matters most.\n* Maintain leadership governance structures and ensure meetings, decisions, and follow-ups happen with clarity and rhythm.\n* Anticipate needs before they arise, resolve conflicts proactively, and keep the executive always one step ahead.\n\nTravel & Logistics\n* Own end-to-end international travel coordination - from complex itineraries to on-the-ground logistics - with precision and zero margin for error.\n* Manage corporate expenses and financial documentation accurately and on time.\n\nBusiness Operations\n* Drive purchasing, invoicing, approvals, and document flows across SAP, VIM, Webcon, and Jira - keeping operations moving without bottlenecks.\n* Act as a reliable bridge between the executive and operational teams, ensuring nothing falls through the cracks.\n\nStakeholder & Executive Coordination\n* Build trusted relationships across Group functions - finance, legal, HR, fleet - acting on behalf of your executive with professionalism and authority.\n* Step in to support other C-suite executives during absences, maintaining continuity and standards at the highest level.\n\nLeadership Onboarding\n* Design and deliver high-quality onboarding experiences for senior leaders - setting them up for impact and connection from day one.\n\nStrategic Events & Programmes\n* Play a key delivery role in high-profile leadership events - GELT meetings, Senior Management Conference, SheDelivers - owning logistics from planning through to on-site execution and reconciliation.\n\nEmerging & Ad-hoc Priorities\n* Be the executive's go-to when new topics land - ready to take ownership of projects, initiatives, or coordination tasks that don't yet have a home.\n* Bring structure to ambiguity, move fast, and proactively look for ways to make things work better.