Description

Role Title: Executive Assistant

Location: South Africa (Fully remote)

Type: Contractor

Hours: Monday to Friday 8am to 5pm (UK hours)

Salary: R20 000 - R25 000 per month (depending on experience)

We are seeking a highly organised, proactive, and capable Executive Assistant to support a fast-growing group of businesses in the property and finance space. This is a high-trust, fast-paced role working directly with the founder across multiple brands, events, content creation, and daily operations.

This role is for someone looking to go beyond a traditional EA position and grow alongside a rapidly scaling business. The ideal candidate will bring structure, efficiency, and calm to a busy environment, playing a key role in keeping everything moving.

Businesses Involved:

Specialist mortgage brokerage for property investors and developers.
Residential mortgage and protection solutions.
Education and training platform for mortgage brokers.
Premium community and events platform for women in property and finance.
Networking and events brand focused on high-level international events.
Personal brand platform sharing business insights, content creation, and partnerships.
Managing multiple inboxes (10+), drafting emails, and flagging urgent matters.
Diary and personal support including scheduling meetings, events, and travel.
Planning and coordinating events across multiple brands.
Operations and administration: onboarding clients/members/partners, system improvement.
Finance and payments: tracking invoices, expenses, basic bookkeeping.
Content & brand support (optional): social media scheduling, content planning, community engagement.
Presentation & project support: creating presentations, business documents, supporting launches and campaigns.

Requirements

Essential:

Proven experience managing high-volume inboxes (10+).
Ability to work under pressure and juggle multiple priorities.
Strong written communication, confident responding on behalf of the business.
Highly organised with excellent attention to detail.
Proactive and solutions-focused, able to make decisions independently.
Comfortable working across multiple brands and tasks.
Trustworthy and able to handle confidential information.
Tech-savvy and quick to learn new systems.
Sense of humour for a fast-paced environment.

Preferred Tools & Experience:

Bookkeeping, invoices, and financial tracking software.
Graphic design and presentation tools.
Email campaign and audience management platforms.
Task/project management tools (Trello or similar).
Google Workspace / Microsoft Office: documents, spreadsheets, calendar management.

Not Suitable If:

You need step-by-step direction or close supervision.
You struggle to prioritise or manage multiple tasks.
You are not confident making decisions.
You prefer a slow-paced or repetitive role.

Ideal Candidate Traits:

Thrives in a fast-paced environment.
Takes ownership and pride in their work.
Brings order to chaos.
Proactive, resourceful, and solutions-focused.
Excited to contribute to building something ambitious.

Benefits

Work closely with a high-growth entrepreneur across multiple businesses.

Gain exposure to high-growth businesses, events, and strategic projects.

Direct collaboration with the founder on multiple brands.

Opportunity for growth into a larger, more senior role as the businesses scale.

Be part of an exciting, fast-paced, and dynamic work environment.