Description

Assistantly is a leading provider of highly vetted support talent, specializing in placing executive assistants and operators into dynamic, high-expectation client environments. We offer ongoing coaching and success management to ensure both our clients and team members thrive.

As an Executive Assistant, you will play a pivotal role in supporting senior leaders and driving operational excellence. You will be responsible for managing critical administrative functions, facilitating communication, and ensuring seamless day-to-day operations.

Key responsibilities include:

• Manage inboxes, calendars, scheduling, and follow-ups for executives
• Prepare documents, reports, and meeting notes to support decision-making
• Coordinate tasks, timelines, and daily priorities across multiple stakeholders
• Support light operations, project management, and reporting activities
• Conduct research to inform strategy and executive decisions
• Handle personal and administrative support items as needed
• Maintain effective communication flow between clients and stakeholders
• Operate from established SOPs while identifying and implementing process improvements

Requirements

• 3+ years of executive assistant or operations experience

• Experience working in fast-paced, high-expectation environments

• Experience owning and driving projects end-to-end, including timelines, dependencies, and stakeholder coordination

• Strong experience with Google Workspace

• Proficiency with common project management tools (Asana, ClickUp, Trello, Monday.com, Jira, Notion or similar)

• Proficiency with common AI tools (ChatGPT, Claude, Gemini, Perplexity, Grammarly or similar)

• Experience managing stakeholders including founders, clients, vendors, internal teams, and C-suite executives

• Business-fluent written and verbal English

• Based in the Philippines

• Available to work during US hours

• Quiet home workspace suitable for remote work

• Headset and webcam for remote meetings

• Backup internet and/or backup power for remote work continuity

Benefits

• Competitive pay above market rates
• Paid Holidays and PTO
• Part-time or Full-time positions tailored to your availability
• Performance, Tenure, and Health & Wellness bonuses
• Opportunities for professional development within the Assistantly community
• Be part of a vibrant and supportive community of professionals