Executive Assistant to CEO - AU Business Support (Remote) - OutsourcedIn | Career Page

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Executive Assistant to CEO - AU Business Support (Remote)

Metro Manila, Philippines

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Job Openings Executive Assistant to CEO - AU Business Support (Remote)

About the job Executive Assistant to CEO - AU Business Support (Remote)

Executive Assistant to CEO - AU Business Support (Remote)

Work From Home | Full-Time | AU Hours | PH-Based

About the Role

We are seeking a highly experienced and proactive Executive Assistant to directly support the CEO of an Australian business.

This is a high-performance, client-facing role that requires strong communication skills, excellent organisation, and the ability to operate independently. You will act as the CEO's right hand—managing priorities, communication, and execution at a high level.

Key Responsibilities

• Manage the CEO's inbox end-to-end, including drafting, responding, and prioritising emails
• Handle inbound and outbound calls with clients, stakeholders, and internal teams
• Manage the CEO's calendar, meetings, appointments, and daily priorities
• Coordinate meetings, agendas, action items, and follow-ups
• Prepare reports, summaries, presentations, and executive-level documents
• Track tasks across multiple priorities and ensure deadlines are met
• Act as a gatekeeper to protect the CEO's time and remove inefficiencies
• Maintain confidentiality across all CEO-related matters

Requirements

• 5–10 years of experience supporting Western executives, ideally from Australia, the US, or the UK
• Near-perfect written and spoken English
• Strong phone presence with excellent communication and professionalism
• Proven ability to work independently and make decisions confidently
• Highly organised with excellent attention to detail
• Fast, responsive, and execution-focused
• Experience working in fast-paced or high-performance environments

Systems & Tools

• Microsoft Office (Outlook, Excel, Word) – Essential
• Google Workspace
• CRM systems such as HubSpot or Salesforce
• VoIP and communication tools such as Zoom or Microsoft Teams

What Success Looks Like

• CEO inbox is fully managed with no backlog or missed opportunities
• Calls and client communication are handled professionally
• Calendar and meetings run efficiently without conflicts
• Follow-ups and tasks are completed without needing reminders
• CEO can focus on higher-level priorities due to strong support

Why Join Us?

• Full-time, stable remote role
• Direct exposure to senior leadership
• High-impact position with strong growth potential
• Work with an Australian business in a fast-paced environment

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