Executive Assistant to Co-Founder & CEO

This role is for one of the Weekday's clients

Salary range: Rs 600000 - Rs 1500000 (ie INR 6-15 LPA)

Min Experience: 2 years

Location: Hyderabad

JobType: full-time

We are seeking a highly dependable and proactive Executive Assistant to provide strategic, administrative, and operational support to senior leadership. This role is critical in ensuring seamless day-to-day functioning by managing schedules, priorities, communication, and execution across multiple initiatives. The ideal candidate will act as a central coordination point, enabling efficient time management, decision-making, and workflow continuity. This position requires exceptional organizational skills, attention to detail, and the ability to handle sensitive information with discretion. It is best suited for someone who thrives in a fast-paced, high-responsibility environment and can anticipate needs, adapt quickly, and ensure smooth execution of both professional and operational priorities.

Key Responsibilities

Calendar & Priority Management

• Manage and optimize daily schedules, ensuring effective time utilization
• Prioritize meetings, calls, and tasks based on urgency and importance
• Act as a gatekeeper to streamline requests and avoid scheduling conflicts
• Adjust plans dynamically to accommodate changing priorities

Travel, Meetings & Coordination

• Plan and coordinate travel arrangements, itineraries, and logistics
• Schedule meetings and prepare agendas, notes, and briefing materials
• Track action items, follow-ups, and key discussion points
• Handle last-minute changes and urgent scheduling needs

Strategic & Execution Support

• Track key initiatives and ensure timely execution across teams
• Maintain trackers, dashboards, and status reports
• Follow up with cross-functional teams to ensure deliverables are met
• Support planning, reviews, and decision-making processes

Cross-Functional & Operational Support

• Coordinate across departments to ensure alignment and smooth operations
• Assist with internal processes, vendor coordination, and basic administrative tasks
• Support leadership meetings, internal reviews, and organizational activities

Communication & Information Management

• Act as a liaison between leadership and internal/external stakeholders
• Prepare reports, summaries, presentations, and documentation
• Maintain organized records of key information, discussions, and decisions

Events & Executive Support

• Assist in planning and executing meetings, events, and leadership sessions
• Manage logistics for internal and external engagements
• Provide additional support to ensure continuity and efficiency in daily operations

Confidential & High-Trust Support

• Handle sensitive information with strict confidentiality
• Support urgent and high-priority matters with reliability and responsiveness
• Maintain professionalism and adaptability in a dynamic work environment

What Makes You a Great Fit

• 5+ years of experience as an Executive Assistant, Senior EA, or in Founder’s Office roles
• Experience supporting senior leadership such as Founder, CEO, or CXO-level executives
• Strong calendar management and prioritization skills
• Excellent written and verbal communication abilities
• High level of organization, multitasking, and attention to detail
• Proven ability to handle confidential information with professionalism
• Proficiency in Google Workspace, Microsoft Office, and scheduling tools
• Experience using tools like Notion, Jira, Asana, or Trello (preferred)
• Ability to work effectively in fast-paced, high-pressure environments
• Strong ownership mindset with a proactive and solution-oriented approach
• Calm, dependable, and adaptable with strong interpersonal presence