Real Estate Assistant (Mid-Level, Full-Time)

About Assistantly

Assistantly places elite Unicorns into high-performing environments where ownership, judgment, and execution matter. As part of our evergreen REVA roster, you’ll be matched with top-producing real estate professionals who rely on strong operational support.

You’ll receive clear expectations, ongoing coaching, and support from a dedicated Success Manager — so you can focus on doing excellent work and growing in a long-term role.

This isn’t freelance or temporary work. It’s a long-term career pathway designed for impact, stability, and advancement.

About the Role

As a Real Estate Virtual Assistant, you’ll support agents, teams, and brokers by keeping their business organized, efficient, and client-ready.

We look for Unicorns who are proactive, take initiative, think critically, are dependable and responsible, and work their butt off.

If you thrive in fast-paced, detail-heavy environments and love supporting real estate operations, this role is built for you.

Responsibilities

You’ll help ensure smooth operations across the real estate workflow, including:

• Managing listing tasks: scheduling photos, preparing marketing materials, uploading listings

• Supporting transaction coordination from contract to close

• Tracking deadlines, contingencies, and communication between all parties

• Managing CRM data, lead tracking, and nurturing workflows

• Preparing simple marketing assets in Canva

• Posting listings or updates on social channels

• Supporting inbox, calendar, and day-to-day communication

• Following SOPs while identifying opportunities to improve processes

Non-Negotiables

• 3+ years of real estate admin or REVA experience

• Familiarity with real estate tools (MLS, DocuSign, Dotloop, Skyslope, CRMs)

• Strong written and spoken English

• Highly proactive, able to take initiative without micromanagement

• Critical thinker with strong organizational skills

• Dependable, responsible, and consistent with follow-through

• Comfortable working in fast-paced, deadline-driven environments

• Strong attention to detail and ability to manage multiple tasks at once

• Competitive salary

• Paid US holidays

• Paid wellness days

• Health & wellness allowance

• Monthly profit sharing

• Long-term placement with real real estate teams

• Upskilling in AI, Operations, Real Estate Tools + Systems

• Dedicated Success Manager and ongoing coaching