Job Title: Remote HR Generalist

Job Type: Independent Contractor | Part-time (with potential to transition to Full-time)

About the Role:

A highly organized, proactive, and detail-oriented Executive Assistant is needed to support a business leader with a wide range of administrative, operational, and coordination responsibilities. This role focuses on helping manage daily workflows, supporting recruitment processes, maintaining internal systems, and assisting with operational initiatives that keep the organization running efficiently.

The Executive Assistant will play a key role in calendar and inbox management, recruitment coordination, team follow-ups, database organization, and project support. The role also involves assisting with CRM updates, training documentation, website coordination, and communication with internal team members and external partners.

Because the executive works across multiple initiatives—including recruitment, professional organizations, and operational leadership—the assistant will help ensure tasks stay organized, timelines are tracked, and follow-ups are completed consistently.

The ideal candidate is highly organized, tech-savvy, and comfortable working across multiple tools such as Airtable, Google Workspace, and CRM platforms. This role requires someone who is proactive, dependable, and capable of supporting a fast-moving executive environment.

Key Responsibilities:

Calendar, Inbox & Executive Administrative Support

Manage calendars, schedule meetings, and coordinate appointments to ensure efficient time management.
Organize and maintain inboxes, draft email responses, and send follow-up communications when needed.
Help ensure the executive is prepared for upcoming meetings and commitments.
Route client or support inquiries to the appropriate internal team member when necessary.
Support general administrative tasks that assist with daily operations.

Recruitment & Interview Coordination

Conduct first-round screening interviews for incoming job applicants.
Review resumes and evaluate candidate fit before progressing to the next stage of the hiring process.
Update the applicant tracking system (ATS) and maintain recruitment records.
Coordinate candidate communications and follow-ups throughout the hiring process.
Assist with interview scheduling and recruitment pipeline management.

Operations, Systems & Database Management

Maintain and update operational systems such as Airtable and other internal workflow tools.
Update trackers, Google Sheets, and internal databases to ensure information remains accurate and organized.
Assist with CRM management, including maintaining contact records and administrative updates.
Support implementation and organization of onboarding systems for new hires.
Identify opportunities to improve workflows and suggest systems that help reduce operational bottlenecks.

Team Coordination & Project Support

Follow up with team members to track project timelines and task completion.
Assist with coordination between internal team members, contractors, and vendors.
Support website development initiatives by coordinating with developers and tracking progress.
Monitor tasks, flag missing information, and help ensure projects move forward efficiently.

Training Materials & Process Documentation

Assist with building and organizing training modules using platforms such as Process Street.
Draft and organize documentation for internal processes and training materials.
Support the training lead by coordinating tasks and maintaining organized documentation systems.

Lead Engagement & Professional Organization Support

Assist with database and administrative support related to professional organizations and memberships.
Maintain and update prospect databases and contact records.
Send simple follow-up or check-in messages to leads when required.
Support administrative coordination related to networking groups and professional initiatives.

Quality Assurance & Engagement Monitoring

Review call recordings to ensure proper introductions, scripts, and communication standards are followed.
Flag potential improvement opportunities and maintain QA notes when necessary.
Monitor online engagement opportunities such as relevant LinkedIn posts and suggest responses or comments.

Qualifications & Ideal Traits:

Previous experience as an Executive Assistant, Administrative Assistant, or Operations Coordinator.
Strong organizational skills and the ability to manage multiple responsibilities simultaneously.
Excellent written communication and professional email etiquette.
Comfortable working with tools such as Airtable, Google Workspace, CRM systems, and project management platforms.
Experience supporting recruitment processes or screening resumes or profiles.
Strong attention to detail and ability to maintain accurate records and databases.
Proactive mindset with the ability to anticipate needs and follow through on tasks.
Comfortable working independently in a remote environment.
Reliable internet connection and professional workspace.

Working Environment:

Fully remote position supporting a U.S.-based executive and team.
Part-time schedule (approximately 6 hours per day), with potential for adjustments depending on workload.
Collaborative working environment with frequent coordination across team members and projects.
Opportunity to support multiple operational initiatives and grow into expanded responsibilities over time.

Compensation: TBD