This role is for one of the Weekday's clients

Salary range: Rs 200000 - Rs 300000 (ie INR 2 - 3 LPA)

Min Experience: 2 years

Location: Bengaluru

JobType: full-time

We are seeking a highly organized and proactive Executive Assistant to support senior leadership in managing day-to-day operations, with a strong focus on travel planning, scheduling, and booking systems. This role is ideal for someone who thrives in a fast-paced environment, demonstrates exceptional attention to detail, and can handle multiple priorities with efficiency and professionalism.

Key Responsibilities:

Manage complex calendars, including scheduling meetings, appointments, and events across multiple time zones while ensuring optimal time utilization.
Coordinate end-to-end travel planning, including domestic and international itineraries, flight bookings, hotel reservations, ground transportation, and visa arrangements.
Utilize various booking systems and tools to secure cost-effective and efficient travel plans while adhering to company policies.
Proactively anticipate scheduling conflicts and resolve them with minimal disruption to business operations.
Organize and prepare for meetings, including drafting agendas, taking minutes, and following up on action items.
Maintain accurate records of travel expenses, itineraries, and reimbursements in line with company guidelines.
Serve as a point of contact between executives and internal/external stakeholders, ensuring smooth communication and coordination.
Handle confidential information with discretion and maintain a high level of professionalism at all times.
Support administrative tasks such as document preparation, report compilation, and data management as needed.

Required Skills & Qualifications:

2–4 years of proven experience as an Executive Assistant or in a similar administrative role.
Strong expertise in travel planning, including familiarity with global travel requirements and itinerary management.
Proficiency in scheduling tools (such as Google Calendar or Outlook) and experience using booking systems for flights, hotels, and transportation.
Excellent organizational and time management skills with the ability to prioritize effectively.
High attention to detail and accuracy in managing schedules and travel arrangements.
Strong communication skills, both written and verbal, with the ability to interact confidently with senior stakeholders.
Problem-solving mindset with the ability to adapt quickly to changing priorities.
Proficiency in MS Office Suite (Word, Excel, PowerPoint) and other administrative tools.

Preferred Attributes:

Experience supporting senior executives or leadership teams.
Familiarity with expense management tools and corporate travel policies.
Ability to work independently while maintaining a collaborative approach.