ISTA Personnel Solutions is a dynamic and fast-growing BPO company. We are not a recruitment agency — we operate as a dedicated extension of our clients’ teams, delivering high-quality service with precision, efficiency, and a personal touch.

We are recruiting an experienced Executive Assistant to support a U.S.-based healthcare client that provides medical and therapy services by deploying Nurse Practitioners (NPs) and Physician Assistants (PAs) to nursing homes. This fully remote, full-time role is suited to a highly organized professional who thrives on keeping leadership teams structured, informed, and on track. Familiarity with healthcare operations or clinical workflows is advantageous.

PLEASE NOTE:

Working Hours: Monday – Friday | 9:00 AM – 6:00 PM EST (3:00 PM – 12:00 AM South African time – subject to daylight savings).
Public Holidays: This role requires working on both South African and U.S. public holidays (compensation for SA public holidays in accordance with the BCEA).
Internet Requirements: A fixed fibre line with a minimum speed of 25 Mbps (upload & download) and wired Ethernet capability is mandatory. Applicants without a fixed fibre line cannot be considered.
Power Backup: Reliable backup required to manage load shedding or outages. Applicants without a power backup cannot be considered.
Work Environment: Fully remote.

Key Responsibilities

Work closely with executives to keep tasks, priorities, and workflows organized
Maintain and manage executive to-do lists and track key action items
Join meetings, take clear and accurate notes, and follow up on deliverables
Update and maintain project management tools (e.g., Monday.com, Asana — advantageous)
Assist with general administrative coordination and day-to-day operational support
Ensure tasks and projects are tracked and completed on time
Communicate professionally with internal stakeholders when required
Anticipate needs, prioritize tasks independently, and establish your own workflow in a remote environment

Requirements:

Previous experience working as an Executive Assistant
Strong organizational and time management skills
Highly detail-oriented with a proactive mindset
Excellent English communication skills (verbal and written)
Ability to work independently and build your own work rhythm in a remote environment
Comfortable using basic computer systems, Microsoft Office, and Outlook
Familiarity with project management tools is advantageous

If you are not contacted within 14 working days, please consider your application unsuccessful.

Remote Executive Assistant - US Healthcare | EST Hours